SECURE DATA THROUGH THE LIFE OF DEVICES

Secure Data through the Life of Devices

At any point in time, multi-functional devices used for printing, scanning, copying and faxing may contain, within them, large amounts of data that should be protected – from print jobs waiting to be printed, to received faxes, scanned data, address books, activity logs and job history.

The Risks

Unless appropriate procedures are put in place, there is a risk that any device removed from premises, for whatever reason, may contain precious information.

Organisations that use office equipment want to know that any confidential information held on devices during their operation is removed or destroyed in order to avoid heavy fines or damage to brand reputation from data leaks.

SECURE DATA THROUGH THE LIFE OF DEVICES

INTELLECTUAL PROPERTY CONTROL POLICY

It is important for organisations to consider data destruction at
(1) the end of the device life,
(2) an in-service failure or
(3) as part of a device movement

As part of our Intellectual Property Control Policy, no hard disk drive will be removed without confirmation from an authorised responsible user.

As it always remains the responsibility of the information owner to correctly destroy data at the end of its life, the user may wish to retain the hard disk drive. These arrangements can be discussed and formalised in property control policies that Canon can implement as part of a Managed Print Service.

REMOVABLE HARD DRIVE KIT

Keep device hard disks in a safe place when not in use.

The optional kit allows the removal of a hard disk for storage in a secure location. The hard disk can be removed and reinstalled easily and securely. Once installed, it is secured by padlock.

When the HDD Mirroring Kit or HDD Data Encryption & Mirroring Kit is used with the Removable HDD Kit, you can store the same data on two hard disks and you can encrypt the data and store the hard disks in a safe place.

HDD SECURE DATA ERASE

For each Canon MFD that is used for the output of sensitive material, we recommend the use of the Canon Hard Disk Drive (HDD) Secure Data Erase option.

If the HDD Secure Data Erase option is enabled, data is automatically and completely erased when it is deleted from the hard disk and ensures that no data remains. You can select the Erase mode and timing for erasing data from the hard disk.

IT’S REAL TIME
Real time erasure of sensitive data stored on hard disk drive of the device produced during copying, printing, scanning and faxing is possible and can prevent the reprinting of materials.

PREVENTS A DATA TRAIL
Secure data erase provides an additional level of assurance by removing or protecting data at rest on the MFD. Without this functionality enabled only the pointer to the data is deleted and not the actual data itself.

THE FOLLOWING DATA IS COMPLETELY ERASED:

  • Image data created when scanning
  • Temporary data created when using the Remote or Cascade Copying mode
  • Data that remained after you deleted a document in an inbox
  • Sent and received fax/I-fax data
  • Spooled data
  • Data temporarily stored as print data

DATA REMOVAL SERVICE

Ensure sensitive data is removed permanently from end-of-life devices.

Canon offers a comprehensive service to help protect sensitive information by removing all user data from redundant, end-of-life print devices. A number of options are available based on customer requirements and regional regulations.

 

To read full download the whitepaper:
Secure Data through the Life of Devices

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